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5 Experts Give You Their Best Tips in Organizing Kid’s Birthday Party

Birthday celebrations should be fun and memorable for everyone. However, organizing a birthday party for your kids is never an easy task. More often than not, it is tiring and stressful. There are lots of things to do and consider like the venue, theme, and budget. The party doesn’t have to be grandiose, it should be special.

5 Experts Gave Their Best Tips in Organizing Kid's Birthday Party - Kids Birthday Party

To help you ease the stress and make your planning easier, we’ve asked five kids party experts for their top three best tips in organizing a kid’s birthday party.

What the experts say…

Tips on How to Organize a Kid's Birthday Party - Cheryl Adams

Cheryl Adams of mommunchkins.ca

  • Kids just want to have fun. Make one part of the food at the party interactive. This can be mixing things up or choosing their toppings.
  • It’s ok to use pre-made party supplies or games. We are all on a time crunch so use resources like free printable games or decor found on moms and munchkins.
  • Make a plan for food and games. While the last minute scramble to put it all together can be a successful party it makes us stressed. But if you plan ahead and execute you will be less stressed and can enjoy those party moments with the kids instead of scrambling to prep the next thing.
Tips on How to Organize a Kid's Birthday Party - Sharon Rowley

Sharon Rowley of momof6.com

  • When considering a party “theme”– think more about what the kids are going to do- rather than the character on the paper goods
  • To keep costs down, run the games, activities, and crafts yourself vs. hiring out the entertainment.
  • Have the party craft also serve as the party favor.
Tips on How to Organize a Kid's Birthday Party - Ramona Cruz-Peters

Ramona Cruz-Peters of fabeveryday.com

  • Don’t try to do it all. Find a balance between the DIY projects and things you can purchase ready-made so you don’t overextend yourself. For example, buy store-bought cupcakes, but make your own customized cupcake toppers.
  • Start planning a few months before the party. This way you can start on some of the misc. DIY projects early and space out the tasks over time. This way you’re not scrambling to get it all done the week of the party.
  • Don’t reinvent the wheel. There is so much great inspiration out there online. Create a board on Pinterest for the party and save ideas that others have already done in your theme. You’ll even find lots of free printables!
Tips on How to Organize a Kid's Birthday Party - Rachel Hirst

Rachel Hirst of umeandthekids.com

  • Ask for help from family and friends with decorating, food preparation or helping the party run smoothly…take a little pressure off yourself
  • Choose a theme and stick to it
  • Over cater for any unexpected guests or siblings
Tips on How to Organize a Kid's Birthday Party - Luci Hindmarsh

Luci Hindmarsh of mumsmakelists.com

  • Always draw up a budget and stick to it. It’s so easy for kids’ party costs to escalate. I tend to give myself an overall budget and use a google sheet to write down every element of the party, from the venue hire to party bags. I can then keep track of my spending as I book and organise things and adjust accordingly.
  • Be strategic with the timing of the party – go for mid-morning or mid-afternoon to avoid having to provide more than party snacks for kids to eat!
  • Don’t forget that the younger the guests, the more likely it is that their parents will stay, so make sure to have space and also to be able to offer them a drink.

Final thoughts

5 Experts Gave Their Best Tips in Organizing Kid's Birthday Party - Planning

Party experts featured in this post agreed on the following:

  • Planning is everything in hosting a kid’s birthday party. Without proper planning, expect that you will always forget something. Choose a theme and a budget, then stick to it. Start the planning months before the party.
  • You don’t have to do it all. Your kids’ party doesn’t to be unique in all aspects. Determine the things that will be DIYed and the things you can purchase ready-made.
  • Keep the cost low. Kid’s party doesn’t have to be grand, it must be fun and enjoyable for everyone. Include party crafts that will serve as party favors too.

My personal tips

Tips on How to Organize a Kid's Birthday Party - Finger Foods
  • Have a checklist of everything that you need to buy and to do for your kid’s party. A detailed checklist will keep you organized and on track on the things you need to do. This will help you from cramming when something is missing at the day of the party. Categorize each according to the length of time it requires like one month, three weeks, etc.
  • The party should not hurt your pocket or bank account. Keep the party small and simple. You don’t have to invite all the classmates of your kids or the whole neighborhood. Limit your guests to those who are special to the celebrant. Involve your kids when planning the guest list, let them decide whom they want to include.
  • Include more games and activities. Kids party are more on keeping the guests entertained, happy, and energetic.  Plan for games that are appropriate to their age bracket. There should be a balance between physical activities and the mental ones. Know when they already need to cool down. Prepare some fingers food that they can grab from time to time as they tend not to feel hungry if they are having fun.

Check out these relevant videos and find out more amazing tips on how to successfully organize your kid’s birthday party. 

The video provides 10 tips on how to plan an amazing birthday party. It is important to know the likes and dislikes of your kids so you can plan easily.  

The video provides tips on that will help you make your birthday party planning process a lot easier. 

Throwing a party means extra work and expenses, but rewarding at the end especially if your kids had a blast. Follow these tips and plan like a pro. Your kids’ next birthday party will definitely be a lot easier. Remember: parties should be fun not stressful.   

What’s your best strategy in organizing the best party for your kids? Feel free to share them on the comment box. Happy planning!

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